The Executive Assistant completes a broad variety of administrative tasks for the President(s) and other members of the executive team, including but not limited to: managing the executive’s schedule and itinerary, including an extremely active calendar of appointments; prioritizing and handling correspondence that may be highly confidential in nature; preparing and responding to inquiries on the executive’s behalf; directing incoming inquiries to other staff as needed; processing certain compensation items and expense reports; managing complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings; determining priority of agenda items for meetings and events for executives, including board meetings, and other details associated with such events; and researching and handling special projects.

This role provides analytical and specialized administrative support to relieve executive of complex details and advanced administrative duties, makes high level contacts of a sensitive nature inside and outside the company, works independently in the executive’s absence, collects and prepares information for use in discussions/meetings of executive staff and outside individuals, and handles details of a highly confidential and critical nature, all of which is essential to the general operation of the business. The Executive Assistant will act as the President’s representative both internally and with external third parties.

This position works closely with the President(s) to keep them well informed and prepared for upcoming commitments and responsibilities, following up appropriately. The Executive Assistant will also act as a “barometer” having a sense of the issues taking place in the environment and keeping the President updated as the Executive Assistant deems necessary.

This position requires someone with a great attitude and a can-do frame of mind, a team player who can handle multiple tasks with a heavy workload with grace, self-assurance and competence, and is excited by the challenge of a high level of responsibility and visibility in an intimate work environment in a growing and dynamic company.

The Executive Assistant must have exceptional administrative skills (coordination of travel, expense reporting, schedule coordination, meeting preparation, etc.), a positive and tactful demeanor, professional presence, high energy, excellent communication skills, a talent for assisting in coordinating inside a dynamic environment of senior leaders, and the ability to operate independently.  The Executive Assistant must have an in-depth understanding of the general business operation.

Expectations:

• Represent Tivity Health professionally, at all times, and model Tivity’s mission and values.
• Exceptional customer service mind set.
• Meticulous attention to detail in matters of proofreading, document processing, and relaying messages.
• Extraordinarily good judgment, common sense, tact, and professionalism are required, as well as a profound respect for the confidentiality of the documents and communications involving the Office of the President(s); must be able to make independent decisions of importance to the business.
• Superior organizational and administrative skills; ability to multi-task and prioritize work with the highest degree of professionalism.
• Ability to function effectively in a team-based environment and to function as a highly visible professional role model.
• Comfortable working with senior executives as well as their team members and board members.
• Maintains discretion and confidentiality with members of the board through written and verbal correspondence.
• Ability to take initiative, work independently, accurately, and with discretion in a fast-paced environment.
• Self-directed and able to perform assignments independently; demonstrates pro-active approach and is flexible with change.
• Stay apprised of the general business operations and determine matters of significance with the operations to raise to the senior executives or the board.

• Bachelor’s degree. Experience in lieu of education will be considered.

• Minimum of 5+ years of C-Suite/President executive support experience.
• Experience coordinating executive on-sites and board meetings.
• Must be adaptable and comfortable supporting senior leaders, which may occasionally involve early or late hours depending on project needs.
• Strong organizational skills with meticulous attention to detail.
• Ability to prioritize competing tasks and manage multiple responsibilities.
• Exceptional communication and strong interpersonal skills with the ability to build relationships with all stakeholders, including staff, board members and external partners.
• Proficiency using MS Office Suite including MS Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to operate standard office equipment, such as copy machines, overhead projectors, scanners, printers, fax machines, conferencing equipment, etc.
• Willingness to travel occasionally, as needed, to support executive priorities or company events.

The salary wage range for this opportunity is $77,300 to $105,600. Compensation depends on several factors: qualifications, skills, competencies, and experience.

Tivity Health offers a robust benefits package, which includes a competitive salary, company bonus potential, medical, dental, vision, 401k with match, generous paid time off, free gym membership to over 11,000 fitness locations in the US, and other great benefits.

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About Tivity Health® Inc.

Tivity Health® Inc. is a leading provider of healthy life-changing solutions, including SilverSneakers®, Burnalong®, Prime® Fitness and WholeHealth Living®. We help adults improve their health and support them on life's journey by providing access to in-person and virtual physical activity, social, and mental enrichment, condition-specific programming, as well as a full suite of physical medicine and integrative health services. We continue to enhance the way we direct members along their journey to better health by delivering an insights-driven, personalized, interactive experience. Our suite of services support health plans, employers, hospital systems and others nationwide as they seek to reduce costs and create healthier communities. At Tivity Health, we deliver the resources needed to live healthier, happier, more connected lives. Learn more at www.tivityhealth.com.

Tivity Health is an equal employment opportunity employer and is committed to a proactive program of diversity development.  Tivity Health will continue to recruit, hire, train, and promote into all job levels without regard to race, religion, gender, marital status, familial status, national origin, age, mental or physical disability, sexual orientation, gender identity, source of income, or veteran status.